AWC 2023 Volunteer Info
FAQ and Responsibilities
Dear OGBC Members,
We are very excited about this year's Athlete Warrior Challenge! AWC's return last year was a great success, and this year we expect it to be even better. We have been planning since June and can't wait to spend the weekend with you. We need each one of your helping hands so that we can make it a success and to continue to raise the funds needed to keep our booster dues low.
Attached to this email you will find our 2023 AWC FAQ and 2023 AWC Description of Meet Responsibilities/Work Stations.
Again this year we will be using the electronic sign up "Sign up Genius". We have put so much time and effort into trying to make this as fair and easy as possible. We know that it is not perfect, but please know that many behind the scenes factors play a role in the structure of this event. We make every effort to develop a system that works for the majority, while running this large event. If you know of any gymnasts family who is concerned that we do not have an updated email please notify Tiffanie Holt (tiffanieholt@olympiabooster.com) immediately as all sign up communication will be done via email.
OGA and its employees are not in any way involved in the meet sign up. The office and coaching staff at Olympia Gymnastics are unable to answer your questions or field your concerns about this OGBC event. If you have questions, you can email Tiffanie Holt (tiffanieholt@olympiabooster.com) or via phone at 541-217-8178.
Please know that we will try to answer questions that are relative to the act of signing up. We will NOT be able to excuse you from meet sessions or sign you up in advance for any sessions. If you have an issue with working meet session commitments please address all concerns to Tiffanie Holt (tiffanieholt@olympiabooster.com).
Below are some answers to questions that are frequently asked. We tried to cover everything. However, if you still have a question that may not be listed below or have questions about some of the answers, please feel free to contact Tiffanie Holt (tiffanieholt@olympiabooster.com).
Lastly, we cannot thank you enough for your support. To those who have helped with fundraising ideas and/or worked hard finding sponsors for our event, THANK YOU!! Your hard work leading up to this event and your continued willingness to help us support our athletes has not gone unnoticed. Your children are lucky to have parents who have invested so much time in their future development and we are all lucky that you are going the extra mile to make this event a success.
Q. HOW MANY SESSIONS DO I HAVE TO SIGN UP FOR?
ANSWER: All families, level 3-Elite and Xcel, must work the AWC. Everyone is required to work a set-up OR tear down and 2 work sessions during the meet. Again, you cannot work during the time your child is competing. Pre-Team families are welcome to volunteer if they desire but are not required.
Q. CAN I CHOOSE TO OPT OUT OF A SESSION?
ANSWER: We are sorry. We are not offering any opt-outs.
Q. DO I HAVE TO WORK ALL OF THE SESSIONS MYSELF? ***UPDATED***
ANSWER: No. Anybody that is 16 (14 and up during the meet if they are a current gymnast) or older and is PHYSICALLY able to work is welcome to work your session(s). Workers must be able to sit, stand, carry, and lift. If this person has any limitations, they CANNOT work for you and this person will be sent home and you will not be given credit for those work hours.
Please keep in mind that set up and tear down will both be physically demanding jobs. Therefore, if you have someone fill in for you, they must be able to commit to this type of work and will be available the entire work session. Anyone working set-up or tear-down must be at least 16 years old and physically capable of the work. The 14-year-old current gymnast rule only applies to in-meet jobs.
This is a great time to have family and friends involved in your athlete's meet.
Q. CAN I BRING MY CHILDREN WITH ME WHEN I WORK?
ANSWER: No, unfortunately children are not allowed while you are working - unless they are 16 (14 years old if a current gymnast) or older and are working the meet.
Q. WHEN AND HOW WILL I BE ABLE TO SIGN UP FOR MY MEET SESSIONS?
ANSWER: As before, you will be able to sign up online. Please do not wait as sessions will fill up quickly. You will only be able to sign up for your family's meet sessions. You will be given instructions as to how you may sign up with the email that will be sent out. Please do not call Olympia Gymnastics with questions. They are not involved with this process. We plan on opening the SignUp Genius on Wednesday, January 11, 2022 @ 8pm. The SignUp Genius will close on Sunday, January 15th at midnight.
Q. WHAT IF I CANNOT WORK THE SESSIONS THAT I SIGNED UP FOR?
ANSWER: You must find somebody to work your session for you - we will not be able to find replacements. If you are not able to work you must notify Tiffanie Holt (tiffanieholt@olympiabooster.com) as soon as possible to let him know who your replacement(s) will be and make sure the person working for you lets the volunteer coordinator know who they are working for when they check-in. * NOTE: IT IS NOT THE OGBC'S RESPONSIBILITY TO FIND YOU A REPLACEMENT WORKER, THAT IS YOUR RESPONSIBILITY.
Q. WHAT HAPPENS IF I DO NOT MEET MY NUMBER OF REQUIRED COMMITMENTS?
ANSWER: You will not be in good standing with the gym, and this will affect your athlete's ability to compete at this meet and/or other meets.
Q. WHAT DO I WEAR TO THE MEET?
ANSWER: We have new FREE volunteer shirts available for pick-up at set-up or when you check-in for your session in the volunteer room. ALL VOLUNTEERS MUST WEAR THIS SHIRT DURING MEET SESSIONS. Also, we suggest wearing comfortable shoes as you may be standing for a while or walking across the gym floor. We suggest something with a rubber bottom - gym shoes. For setup and teardown, we recommend bringing a pair of work gloves.
Q. WHAT DO I DO WHEN I GET TO THE MEET?
ANSWER: You will check in with the volunteer coordinator in the volunteer area - look for the signs directing you to this room when you enter the venue.
Q. CAN I BRING FOOD WITH ME IN CASE I GET HUNGRY?
ANSWER: We prefer you not as there is a concession stand where you can purchase food. If you choose to bring in something to eat or drink, it must be kept in the volunteer room.
Q. WHAT DO I DO AFTER MY SCHEDULED JOB IS DONE? CAN I JUST LEAVE?
ANSWER: No. Please keep in mind you are there for a "session" commitment not a "job" commitment. You may only leave after your session is completed. If the job you are originally signed up for gets done prior to your session, you will be moved to another area of the meet to assist in other jobs. You will need to check out with the volunteer coordinator before leaving MCC. This is extremely important. If you do not work your entire session shift you will not receive credit for that session commitment and jeopardize your child's participation in future meets.
Q. WHAT IF I DO NOT LIKE THE JOB I AM ASSIGNED TO? CAN I SWITCH JOBS?
ANSWER: No. Once your job is assigned, that is the one you will perform at the meet. However, please note due to meet day demands some jobs will be changed to accommodate the needs of the meet and OGBC. Your flexibility is appreciated.
Q. WHY DO I HAVE TO WORK ALL OF THESE SESSIONS WHEN I ALREADY PAY OGA TUITION AND OGBC DUES?
ANSWER: This meet is the largest fundraiser that we have for OGBC. By having this meet, and all of the other fundraisers, it helps to keep our booster club dues down and one of the lowest in the country. This event is the key reason we are able to keep our booster dues low. This will be the ONLY meet we host for the 2023 season.
Q. CAN I WORK TWO SESSIONS IN A ROW?
ANSWER: Yes. Please keep in mind that you cannot work at any time your child may be competing.
Q. WHAT HAPPENS IF I DO NOT SIGN UP FOR A SESSION?
ANSWER: You will be assigned to any sessions that are left if you do not sign up for any/all sessions that are required. You will be sent an email from "signupgenius.com" notifying you of the sessions you are required to work.
Q. CAN I WORK THE SAME SESSION THAT MY ATHLETE IS COMPETING AT?
ANSWER: No. We ask that you do not work "during times" your child is competing be it in their competition gym or another gym (Red or Black - This is identified by the balloon color at the top of each balloon tower).
Q. WHAT IF I AM STILL AT MY CHILD'S AWARD SESSION AND I AM WORKING THE NEXT SESSION?
ANSWER: We ask that you check in with the volunteer coordinator and let them know where you are. We will make every effort to work around the awards - but we cannot guarantee anything. Please know that we will do all that we can to make it work - we know how hard your athlete works.
Q. WHAT ARE THE TIMES THAT THE SESSIONS WILL BE THIS YEAR?
ANSWER: *NOTE: ALL END TIMES ARE ESTIMATES. YOU MUST WORK UNTIL THE SESSION IS COMPLETE AND YOU ARE EXCUSED BY OGBC OFFICERS. (2023 ESTIMATES)
Set Up - Thursday, January 26, 2023: 4:00 pm
Friday, January 27, 2023: [8 total sessions: 4 Red sessions and 4 Black sessions]
1. 8:00am (report at 7:15am) -11:30am,
2. 11:30am (report at 11:00am) -2:30pm,
3. 2:30pm (report at 2:00pm) -6:00pm,
4. 6:00pm (report at 5:30pm) - 10:00pm
Saturday, January 28, 2023: [8 total sessions: 4 Red sessions and 4 Black sessions]
1. 8:00am (report at 7:15am) -11:30am,
2. 11:30am (report at 11:00am) -2:30pm,
3. 2:30pm (report at 1:45pm) -6:00pm,
4. 6:00pm (report at 5:30pm) - 10:00pm
Sunday, January 29, 2023: [6 total sessions: 3 Red sessions and 3 Black sessions]
1. 8:00am (report at 7:15am) -10:45am,
2. 10:45am (report at 10:00am) -2:00pm,
3. 1:30pm (report at 1:00pm) -4:00pm
Tear Down - 3:30pm - complete (or immediately following the last session)
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